Online Time Tracking, Expense Reporting and Client Invoicing Software
Get back to the real work of your business.
Gain control over your time & materials billing with online time tracking, expense reporting and client invoicing from SpringAhead that handles bill and pay rate variations automatically.
The comprehensive time and materials recording solution for client billing.
Timesheets
SpringAhead’s online timesheets let you create time entries using any browser, leveraging a variety of entry methods including clock-in, timers, weekly entries and more.
By including programmatic logic for project, individual and task-based bill and pay rates in the system configuration, time entries are created just once and passed through to correct payable and receivable outputs.
Plus, by making decisions on a project-by-project basis whether to pass on overtime or vacation costs to the client, you can eliminate costly billing errors in advance.
Expense Reports
SpringAhead’s online expense reports are simple, lightweight and straightforward to use. Rely on SpringAhead to retain and store credit card statement transactions as well as receipt images for your client records.
By choosing a single system for both timesheets and expense reports, workers can track all expenses against the same customers and projects, giving you a holistic picture of the totality of time and materials spent by client.
Client Invoices
SpringAhead rolls all project billings into a single invoice per client, generated in the accounting system on export of time and expense data, alongside export of your payables.
By relying on SpringAhead to construct your client invoices, you can rest assured that markups have been applied and non-billable hours or expenses have been removed, without your personal intervention.
Plus, by generating payables and receivables simultaneously, you can dramatically close the gap between payment of employees, contractors and vendors and the receipt of funds from your own customers.
Spreadsheets are a headache. SpringAhead is the antidote.
Eliminate busy work.
When your organization relies on manual processes and spreadsheets, your office staff must retain extensive operational knowledge of each client and project, ensuring worker compliance with submission deadlines, proper application of rates, appropriate internal and external approvals are granted. SpringAhead can manage each of these concerns programmatically, freeing your staff to focus on your business.
Reduce risk of human error.
When your organization relies on manual processes and spreadsheets, a single time or expense entry must be translated into a variety of formats for proper approval, worker payment, accounting, and client invoicing. Each of these processes exposes you to risk of human error. With SpringAhead, once a worker enters time or expense data, it is ready to flow through approval logic, invoicing logic and export logic to all your critical operational systems, without any manual intervention required.
Recapture lost revenue.
When your organization relies on manual processes and spreadsheets, you expose your team to disputed line items on client invoices. With SpringAhead, all details of time entry and expense are tracked and recorded accurately, ensuring the inevitable dispute can be resolved quickly with minimal administrative overhead.
SpringAhead was built with these industries in mind:
Government Contracting
As the provider of services that are critical to the operations of the US federal government, you are held to strict DCAA requirements for the software systems you use. A DCAA audit could take your company’s focus away from the critical government services you deliver. Rely on SpringAhead for your DCAA-compliant time and expense needs when working on federal projects.
Professional Services
Not only is it important to pay your employees for their work, but in the professional services world, it’s equally as important to ensure your company is paid properly for the work delivered to the client in alignment with the terms of your client contract. Professional services firms rely on SpringAhead to customize bill rate tracking on a client, project, user and task basis to meet the demands of the most complex contractual arrangements.
Outsourcing
Whether you provide outsourced engineering services, run a business consulting firm or manage an offshore call center, you need a system that can automate the complexity of transforming your staff’s worked time into customer invoices based on each of your clients’ contractual billing rates. Rely on SpringAhead to remove the headache of manually calculating invoice amounts and let your staff simply track their time, in any browser and any region of the world.
Staffing
When operating a staffing business, providing a software alternative to placed staff for tracking work hours performed is only half the task. Staffing firms rely on SpringAhead to dynamically track placements from staffing software, associate work with staffing placement reps for commission, ensure proper markup for all work performed, and track proper payment to sub-contracting staffing agencies when needed. SpringAhead is built to handle all these needs, and more.
Trust SpringAhead’s award-winning data integration service.
SpringConnect
We know that data integrity is the backbone of your business operations. Rather than using third-party integration applications, SpringAhead built SpringConnect – our own integration engine for delivering payables and receivables into your financial systems.
Trust SpringConnect to dynamically deliver time, expense and invoice data to all versions of QuickBooks Desktop, Enterprise and Online, while also integrating with Bill.com, your recruiting platform and/or your payroll system for additional tracking and payment.